Candidate Privacy Notice

1. Who this notice applies to

This Candidate Privacy Notice applies to individuals who submit a CV, qualifications or other personal information to Energy Rigging Ltd through our website CV upload form, by email, or by any other means. It explains how we collect, use, store and share your personal data, and what rights you have.

Data controller: Energy Rigging Ltd · Company No. 17114245
Ennis Suite, Unit 4, 419 Wick Lane, London, E3 2PW
Email: [email protected]
Telephone: 020 3488 7930

Important: Submitting your CV or personal details to Energy Rigging does not constitute an offer of employment or guarantee a project placement. We will contact you when a suitable opportunity arises.

2. What information we collect from candidates

• • Full name, email address and telephone number
• • Current location, availability and right-to-work status
• • Preferred project locations and travel or rotation constraints
• • Role applied for and relevant trade or supervisory qualifications
• • CV document and any uploaded certification files (e.g. CPCS, NPORS, CSCS, medical certificates)
• • Expiry dates for time-limited qualifications and competency cards
• • Any additional information provided in the application message or supporting notes

We receive this information directly from you when you submit the CV upload form on our website or contact us directly.

3. Why we process candidate information

• • To assess your suitability for current and future project requirements
• • To contact you regarding relevant project opportunities
• • To verify qualifications, competency evidence and compliance documentation against role, client and site requirements
• • To maintain a network of available personnel for mobilisation planning
• • To comply with legal and contractual obligations where a placement is made

4. Lawful basis for processing

We process candidate personal data on the basis of legitimate interests — specifically, the legitimate interest of operating a specialist workforce supply business and matching qualified personnel to project requirements. Where a placement is made and a contract is entered into, processing is also necessary for the performance of that contract.

5. Suitability assessment and qualification checks

We review CVs and supporting documents to assess whether a candidate's qualifications, competency evidence and experience meet the requirements of a specific project role. This may include reviewing:

• • Trade qualifications and competency cards (e.g. CPCS, NPORS or equivalent)
• • Certification expiry dates and renewal status
• • Work history and relevant project experience
• • Right-to-work documentation
• • References where required by a client or project

Qualifications, competency evidence and project documentation are reviewed against the role, client and site requirements before submission and mobilisation. Personnel may hold CPCS, NPORS or other relevant role-specific competency evidence, depending on the client and project requirements.

6. Sharing candidate information with clients

Where a candidate's profile is being considered for a specific project, we may share relevant information with the prospective client. We will not submit a candidate's profile to a client without the candidate's knowledge. Before sharing, we will contact the candidate to confirm their interest and availability for the specific opportunity.

We may also share candidate information with:

• • Payroll, umbrella and finance providers where applicable to a specific placement
• • Compliance and occupational health providers where required by the project
• • Technology providers who process data on our behalf under data processing agreements
• • Regulatory authorities or law enforcement where legally required

7. International projects and data transfers

Energy Rigging operates on projects in the United Kingdom and selected European countries. Where a candidate is being considered for a project outside the UK or European Economic Area, we will inform the candidate before any transfer of their personal data takes place. Appropriate safeguards will be applied in accordance with UK data protection law.

8. Retention periods

• • Unplaced candidate profiles: 24 months after the last meaningful contact, unless the candidate refreshes their details or asks to remain in the network
• • Placement, assignment, contract and compliance records: up to six years after the relevant assignment or business relationship ends

After the applicable retention period, your personal data will be securely deleted or anonymised. You may request early deletion at any time — see section 10 below.

9. No guarantee of employment

Submitting a CV to Energy Rigging does not constitute an offer of employment, a contract of employment or a guarantee of a project placement. Energy Rigging is a workforce supplier and operates as an intermediary between candidates and project clients. Any placement is subject to client approval, project requirements, compliance checks and the availability of suitable work.

10. Your rights

Under UK GDPR you have the right to:

• • Access the personal data we hold about you
• • Request correction of inaccurate or incomplete data
• • Request deletion of your data (subject to legal obligations)
• • Object to or restrict processing
• • Receive your data in a portable format
• • Withdraw consent where processing is based on consent

To exercise any of these rights, or to ask us to remove your details from our records, contact us at [email protected] or by telephone on 020 3488 7930. We will respond within one calendar month.

11. Right to complain

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO).

ICO website: ico.org.uk · ICO helpline: 0303 123 1113

12. Further information

For more information about how Energy Rigging handles personal data generally, see our Privacy Policy.

Energy Rigging Ltd · Company No. 17114245
Ennis Suite, Unit 4, 419 Wick Lane, London, E3 2PW
Email: [email protected]
Telephone: 020 3488 7930